In collaboration with the Communications Department and the Executive Team, we have created a web app to standardize branding with our emails to improve brand consistency. There should be no modifications necessary or other signature versions used going forward.
This guide walks you through using the new email signature generator application on the Questar III BOCES website. We also have a YouTube Video Guide as a supplement to this guide.
Navigate to Questar III BOCES Website
1. Launch Google Chrome.
2. Type in `www.questar.org on the address bar and hit enter.
www.questar.org
3. Find the BOCES Staff link on the website and click on it.
4. Find the "Email Signature Generator" link and click on it
Generating Your New Email Signature
- On the left-hand side is the fillable form that you need to enter your information in, and on the right is the preview of your email signature. Ensure you enter the official information and select your location to auto-populate the location and main phone line.
Important Note: Admin Assistant Phone and Direct Line fields are OPTIONAL. If you do not have an administrative assistant or a direct line, you can skip these fields if you have entered information accidentally. Deleting the fields will delete the information on the signature as well.
- Once you are done inputting your signature information, click on the copy to clipboard button to copy the contents of the signature to your clipboard. Please ensure the copied successfully prompt shows up after you click copy to clipboard, as shown below.
Adding Your Signature to Outlook
Use these quick links below to jump to the guide section for your version of Outlook.
- Setting up your signature for Old Outlook
- Setting up your signature for New Outlook
- Setting up your signature for Outlook Web Application (OWA)
Old Outlook
1. Launch the Outlook app.
2. Once the Outlook app is launched, click "File."
3. Click on "Options."
4. On the pop-up window, click on "Mail."
5. Once in the "Mail" section, click "Signatures."
6. On the pop-up window, click "New."
7. Type in a name for your signature on the pop-up window and click "OK."
8. Right-click inside the Red Rectangle area.
9. Click on paste (Keep formatting option).
10. Set your signature as the default for new messages and replies (optional).
11. Click on the "New messages" dropbox and select the current signature name.
12. Click "Replies/forwards" and select the current signature name.
13. Click "Save."
You will notice that the "Save" button will be disabled after you click Save.
14. Click "OK".
15. Your signature is now ready to be used. You can try it by starting a new email draft, which will appear at the bottom of the email.
New Outlook
1. Launch the Outlook (new) app.
2. Click the "Settings" gear icon in the top right.
3. On the pop-up menu, click the "Signatures" button.
4. Click on "+ New signature."
5. Type in a name for your signature in the field shown below and click "OK."
6. Right-click inside the Red Rectangle area.
7. Click on "Paste.
8. A pop-up recommending shortcuts will appear; click "Paste anyway."
9. Click on "Save."
10. Scroll down to set the default signature that will be used for new emails and replies/forwards (optional).
11. Click "Save" after setting selecting the default signatures.
12. Your signature is now ready to be used. You can try it by starting a new email draft, which will appear at the bottom of the email.
Outlook Web Application
1. Navigate to https://outlook.office.com/mail/.
2. Click on the Settings gear icon.
3. Click on "Mail" from the left column.
4. Click on "Compose and reply" from the middle column.
5. Click on "+ New Signature."
6. Enter a semantic name for your signature.
7. Click on the text area inside the red rectangle and use the paste shortcut Ctrl + V.
8. Click on "Save."
9. Scroll down to set the default signature that will be used for new emails and replies/forwards (optional).
10. Click on "Save" again. Your signature is now ready to be used. You can try it by starting a new email draft, which will appear at the bottom of the email.